January 2005

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
January 5, 2005
7:00 PM
8000 Agarita Drive
Austin, TX
A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on January 5, 2005 at 8000 Agarita Drive. The meeting was called to order at 7:10 PM.
Those in attendance:
Rick Bondurant, BOT
Lisa Boyer, BOT
Margaret Paine, BOT
Dena Seligman, BOT
Vanessa Kolar, Administrator

1. Open Forum: No issues were presented.

2. Election of Officers: Motion was made and seconded to elect Dena Seligman as President, Lisa Boyer as Vice President, Margaret Paine as Secretary, and Rick Bondurant as Treasurer. Motion passed unanimously.

3. Architectural and Protective Committee’s Report:
Next APC meeting: January 18, 2005.
Holiday yard recognition: The APC selected Ron & Linda McGuire for holiday yard recognition and gave Jerry & Rita Stanley honorable mention. Secretary agreed to include in newsletter.

4. Administrator’s Report:
Minutes review: Minutes from the November 3, 2004 Board of Trustees meeting were reviewed and approved.
Financial summary:
$ 8,699.80 Operating (as of January 5, 2005)
$10,555.77 Fidelity (as of December 31, 2004)
$19,255.57 TOTAL
Insurance: Administrator reported that POA would save $87 by declining terrorism coverage on commercial property liability insurance. Motion was made and seconded to decline terrorism coverage on commercial property liability insurance. Motion passed unanimously.
POA computer: Administrator reported running low on available RAM so computer is running slower and reported having occasional computer problems. Should Administrator purchase a memory card with 256 MB RAM for approximately $100 or hold out for a new computer for approximately $1,400? A Board member agreed to consult spouse regarding POA computer specs and get back to Administrator. If no improvements are made as a result of that consultation, Board agreed that Administrator should purchase RAM card.
Budget: Administrator handed out 2005 budget as approved at the last Board meeting and asked President to write a letter to be sent out with the budget to all property owners with February statements. Board asked Administrator to add to the budget “from savings” to Supplemental line and “Pool Resurfacing” to Line 202.
GWW entry damage: Administrator reported that two Board members met with property owner responsible for damage and asked what the outcome of that meeting was. Board members reported that property owner seemed willing to pay for cost of damage. Board agreed to charge property owner for cost of fence posts and rails only (removing tree, delivery, and late charges from account). Administrator agreed to write letter billing property owner reduced amount, $49.15.

5. Secretary’s Report: Margaret reported Goldenwood West website has had 71,399 hits by 517 individuals since coming online in March 2004.

6. Treasurer’s Report: No report.

7. Vice President’s Report: No report.

8. President’s Report: No report.

9. Old Business:
Pool resurfacing: Administrator gave answers to questions from last Board meeting. Fiberglass does not feel prickly when leaned against and has a smooth, although textured, surface. Fiberglass process takes a week. Plaster process takes a month, including curing. Both depend on good weather for application. Administrator contacted good references on Premier Fiberglass and Tri-County Pools. Sandblasting and preparation adds additional cost from initial figures. Pool resurfacing bids:
Austin Plastering: $5,890 plaster
$6,550 quartz
Mesa Enterprises: $3,475 dual main drains, no diving tiles, repair pool light
Tri-County Pools: $7,670 plaster, dual main drains
Premier Fiberglass: $12,837 fiberglass
$4,360 dual main drains, depth markers, no diving tiles
Hines Pools: $10,000 – 15,000 plaster, dual main drains, tile along steps, depth markers, no diving tiles
Board agreed that Austin Plastering and Mesa Enterprises together would be the best price for plain white plaster and everything we need. Austin Plastering is widely used and recommended for plain plaster. Administrator agreed to obtain references for Mesa Enterprises.
Administrator reported that there is a leak in the pool return line. Administrator has not heard back from our pool service company regarding their plans to repair pool leak. Board asked Administrator to get bid from Mesa Enterprises to repair pool leak.
Motion was made and seconded to pursue bid from Austin Plastering and Mesa Enterprises, including pool leak repair, depth markers, and tile along steps. Motion passed unanimously.
Administrator agreed to email final bid from Mesa Enterprises and Hines Pools to Board members before proceeding.
Security light at pavilion: A Board member reported that spouse will attempt to shield security light on side of neighbors of the pavilion who receive light pollution.

10. New Business:
Split-rail fence at 1826 entrance: Administrator asked if Board wants to take the suggestion to move end post that has been washed out by flooding back one section. Administrator obtained a bid for $200 for this and one other post replacement near pool. POA has the materials so Board agreed that we should be able to get volunteers to do work in order to reduce POA’s costs.
GWW entrance lights: Administrator reported that 4 light posts are out and that it’s not the bulbs. Warren Hayward and Rob Baxter, of Goldenwood, could not locate junction box and recommended getting professional electrician. Board agreed to post flyer asking for electrician.
Dog control policy: A Board member suggested via email a more strict loose dog policy. Goldenwood and Radiance presidents are interested in a dog control policy. Motion was made to table discussion until next meeting when suggesting Board member can give ideas as to what we might do since we are limited by covenants in what we can do. Motion withdrawn as not necessary in order to discuss issue next meeting.
Oak leaf roller caterpillars: Administrator reported that it is time to purchase Trichogramma wasps to combat oak leaf roller caterpillar larvae. Sheets can be ordered for $25/sheet from Biofac at www.biofac.com. Secretary agreed to include information in newsletter and email
Website: Administrator asked if Board wants to continue website and if website will begin to cost POA. Secretary agreed to continue to support website at no cost to the POA for an additional year, with the option that if work gets overwhelming, she may need to back out. Board agreed and expressed appreciation. Board agreed to include on statements a reminder to check GWW website and to contact Secretary via email to request emailed newsletter.

Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on March 2, 2005.

There being no further business, the meeting was adjourned at 8:50 PM.

March 2005

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
March 2, 2005
7:00 PM
8000 Agarita Drive
Austin, TX
A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on March 2, 2005 at 8000 Agarita Drive. The meeting was called to order at 7:20 PM.
Those in attendance:
Rick Bondurant, BOT
Lisa Boyer, BOT
Dena Seligman, BOT
Tom Watson, BOT
Vanessa Kolar, Administrator
David Crouchet, Property owner

1. Open Forum: Property owner asked results of trapping coyotes. Board told him that trapping has been discontinued. Board suggested that the list of preventative measures provided at the wildlife seminar be published in newsletter and mailed with statements. Property owner agreed to contact county animal control and inquire whether residents can report coyote sightings to the county or if we should document sightings through GWW Administrator to determine level of coyote activity and, therefore, whether trapping is desired. Property owner left the meeting. Motion was made and seconded to propose a coyote management program to include neighborhood education via newsletter, website, and mailing with statements. Motion passed unanimously. Other possible methods to be included in program are: policy of not feeding deer, reminder via bulletin board, report and document coyote sightings, and trapping.

2. Architectural and Protective Committee’s Report:
Next APC meeting: March 22.
Spring yard recognition: The APC will select a spring yard to recognize at its April 19 meeting.
Approval expired letter: The APC has created a new form letter as a courtesy for those who do not begin construction on an approved project within 3 months. A motion was made and seconded to accept letter. Motion passed unanimously.

3. Administrator’s Report:
Minutes review: Motion was made and seconded to approve minutes from the January 5, 2005 Board of Trustees meeting. Motion passed unanimously.
Financial summary:
$ 5,579.90 Operating (as of March 2, 2005)
$ 7,623.08 Fidelity (as of February 24, 2005)
$13,202.98 TOTAL
Pool re-plaster: Completed under budget as bidded.
GWW entry damage: Property owner has paid so issue is closed.
Taxes: Administrator reported filing the 2004 Federal Tax Return and an Amended 2003 Tax Return for a total refund this year of $230.
Administrator reported that we are established as a non-profit organization, so we could apply for 501(c)3 status, with a $500 application fee. Treasurer agreed to review extensive application form.
Administrator reported that we have never filed Form 940-EZ for Employer’s Annual Federal Unemployment Tax (FUTA) and that our accountant recommends filing for 2004 and in the future only. Board agreed with accountant’s recommendation.

4. Secretary’s Report: No report.

5. Treasurer’s Report: No report.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
Pool committee: Board agreed to ask for interested property owners to contact Administrator regarding forming a committee.
Pavilion reservation requirements: With improvements to pool, Board considered revising pavilion reservation requirements and agreed not to make any changes at this time.
Pool light switch: Board agreed to change new switch for pool light to a timer switch.
Split-rail fence at 1826 entrance: POA has the materials so Board agreed that volunteers should be able to do the work in order to reduce POA’s costs.
GWW entrance lights: PEI Electric repairing and providing estimate for 1826 entrance wiring.

9. New Business:
Bulletin board policy: Suggestions were made to reduce mess on bulletin board at the mail station: limit business advertisements to business card size, limit of 1 month for other flyers, property owners’ name and date posted included on flyers, locked board so that all postings be submitted through Administrator. Board asked Administrator to price a new, larger bulletin board either in same location or between posts.
Dog control policy: A Board member suggested a more strict loose dog policy. Board agreed that county seems to have difficulty enforcing dog control ordinance and we need their support. Board member agreed to attempt to coordinate a meeting with Sheriff and Goldenwood and Radiance.
Welcome committee: Administrator reported six new property owners in 2004. No welcome committee has been formed so new owners only receive a welcome packet from the Administrator. Board agreed to ask in newsletter for interested property owners to form a committee.
Tennis court net: Stitching along top needs to be re-sewn. President agreed to give Administrator name of company who has done trampoline repair.
Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on May 4, 2005.

There being no further business, the meeting was adjourned at 9:03 PM.
Respectfully Submitted: Vanessa Kolar

May 2005

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
May 4, 2005
7:00 PM
Pavilion @ 16200 Westview Trail
Austin, TX
A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on May 4, 2005 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 7:09 PM.

Those in attendance:
Lisa Boyer, BOT
Margaret Paine, BOT
Dena Seligman, BOT
Tom Watson, BOT
Vanessa Kolar, Administrator
Warren Hayward, Property Owner Lot 1
Sabrina Pope, Property Owner Lot 140

1. Open Forum:
Property owner asked when entrance lights in front of his house will be repaired and status of replacing split-rail fences. BOT discussed expense and possibility of volunteers searching for entrance lights’ wiring. Replacement of the entire split-rail fence could not be done this year since we re-plastered the pool, however, replacing the two oldest sections of split-rail fence is being considered for next year.

Property owner asked about painting that needs to be done at pavilion. BOT discussed washing with mild bleach & water and hiring a painter prior to planting plants around pavilion, which will take place in October.

Property owner asked about restroom door lock. BOT discussed replacing combination lock with plain handle without lock since there is an occupied/vacant latch. Motion was made and seconded to install plain handle without lock on restroom door. Motion passed unanimously.

BOT discussed other painting that needs to be done. Motion was made and seconded to have Administrator touch-up paint metal fence with rustoleum. Motion passed unanimously.

2. Architectural and Protective Committee’s Report:
Spring yard recognition: The APC has chosen the Jebouseks / 16506 Westview Trail / Lot 28 for spring yard. Will announce at mail station and in newsletter. BOT agreed not to mention removing deer feeder at this time.
Sub-committee member: Judy King is interested in being on the APC sub-committee. Motion was made and seconded to accept Judy King as an APC sub-committee member. Motion passed unanimously. BOT asked Administrator to make it clear to APC that sub-committee members cannot vote or sign letters. BOT agreed that APC must have 2 out of 3 voting members in attendance in order to have quorum.
Warren Hayward and Sabrina Pope left the meeting.
Next APC meeting: May 16.
Property review: Motion was made and seconded for BOT to give APC directive to physically inspect properties prior to approval of new construction for placement with consideration of lines of sight of neighboring properties. Motion passed unanimously.

3. Administrator’s Report:
Minutes review: Motion was made and seconded to approve minutes from the March 2, 2005 Board of Trustees meeting. Motion passed unanimously.
Financial summary:
$ 8,833.19 Operating (as of May 4, 2005)
$ 7,649.42 Fidelity (as of March 31, 2005)
$16,482.61 TOTAL
Tennis net: New net has been purchased and should be installed any day. Motion was made and seconded to donate old net to an organization that needs one. Motion passed unanimously.
Water usage review: Administrator has begun receiving water usage statement in order to review usage at the common area (pool & sprinklers) to be alerted to exceptionally high water usage that might indicate a leak.
New home warranties: Effective June 1, 2005, there are new warranty requirements for new home construction and remodeling projects. Information about this is to be included in newsletter.
Letter from property owner: Reviewed letter from property owner. BOT agreed to discuss at next meeting.

4. Secretary’s Report:
Landscape committee: Common area has been subdivided and prioritized to landscape with native plants. Plans are to begin around pavilion area, prepare soil in October, large shrubs in November, and smaller shrubs in spring of 2006. Plans will be presented to community at 4th of July event. A list of native plants appropriate for our area has been compiled and will be posted on GWW website. One donation of $100 has been received.
Website & newsletter advertising: Business sponsor has renewed for another year.
4th of July: Secretary asked if we need to ask in newsletter for a volunteer to coordinate 4th of July parade & picnic. Vice President volunteered to coordinate. Administrator agreed to ask water board and ECO Resources for donations.

5. Treasurer’s Report: No report.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
Split-rail fence at 1826 entrance: Estimate of $250 to make repairs to split-rail fence on both sides of Crystal Hill Drive at 1826 including damages made by car accident. BOT agreed not to replace sections taken out in car accident since the new black fence is behind it. Administrator has accident report and BOT agreed to bill responsible person for damages. Administrator agreed to replace missing rail on other side of Crystal Hill Drive.
GWW entrance lights: As discussed in Open Forum, PEI Electric repaired lights on GWW sign. Lights on 4 posts in front of Lot 1 will require more work because PEI could not locate the wiring. At $85 per hour, 1 or 2 days labor would cost $680 to $1,360 to rewire lighting. BOT agreed that volunteers could search for wiring.

1826 entrance wiring: Rob Baxter of Goldenwood has done some electrical work on our lighting at 1826 entrance and recommends that we get a professional electrician to make proper repairs, especially to wiring that has been washed out by flooding. PEI Electric recommends a concrete box around wiring so it doesn’t get washed out again and covering wiring with piping. At $85 per hour, 1 or 2 days labor would cost $680 to $1,360 to protect wiring properly. BOT asked Administrator to get second estimate.
.
Bulletin board: Administrator reported prices of enclosed bulletin boards. Motion was made and seconded to purchase 4’ X 3’ enclosed outdoor bulletin board. Motion passed unanimously. Motion was made and seconded to donate old bulletin boards to President’s church, which expressed need. Motion passed unanimously. BOT agreed to finalize bulletin board policy at next meeting.

9. New Business:
Restroom door lock: As discussed in Open Forum, the combination lock has failed for the third time. It is a newly engineered version and the lock company is willing to split the wholesale price of the original version with us and provide the labor at no cost (in order to avoid future Saturday night emergency calls) so our estimated cost is $125. BOT agreed to replace combination lock with plain handle without lock since there is an occupied/vacant latch.

CCR review committee: Covenants, Conditions & Restrictions are due to be re-filed in October 2007. Is someone willing to head up an effort to review/revise CCRs? BOT agreed to consider best way to present idea to community and discuss at next meeting.

Pedernales Electric Community Programs: PEC offers free educational programs, which we can schedule and they will send a speaker.
Pool/Tennis court use policy letter: Administrator drafted form letter for non-residents who inquire about purchasing memberships to pool and/or tennis court. BOT approved form letter with one addition that to be a guest of a resident, the resident must be present at time of use.

Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on July 6, 2005.

There being no further business, the meeting was adjourned at 9:10 PM.

Respectfully Submitted: Vanessa Kolar

July 05

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
July 13, 2005
7:00 PM
Pavilion @ 16200 Westview Trail
Austin, TX

A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on July 13, 2005 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 7:20 PM.
Those in attendance:
Rick Bondurant, BOT
Margaret Paine, BOT
Dena Seligman, BOT
Mark Ruthenbeck, Property Owner, lot 86, 8101 Forest View Drive
Ronald Wiese, Property Owner, lots 100 & 101, 8104 Little Spring Lane
Vanessa Kolar, Administrator

1. Open Forum:
Property owner who just moved into neighborhood is attending in order to meet board members.
Property owner who is behind in dues is attending to better understand why dues are paid per lot. Would like to pay dues per house and asked if there are there any exceptions to the rule. BOT replied that there are no exceptions to the rule and that we are restricted by the covenants: that in the event of the consolidation of any two or more of the original Lots, such consolidation shall in no event have the effect of reducing the assessment due thereon, and such assessment shall continue to be based upon the number of original Lots contained in the consolidated lot. An alternative is the POA placing a lien against property for unpaid dues. Property owner agreed to propose payment plan and BOT agreed that as long as accepted payment plan is honored, POA will not file a lien.

2. Architectural and Protective Committee’s Report:
Next APC meeting: July 26.
Septic smell: Lot 16A septic system repaired.

3. Administrator’s Report:
Minutes review: Motion was made and seconded to approve minutes from the May 4, 2005 Board of Trustees meeting. Motion passed unanimously.
Financial summary:
$10,132.50 Operating (as of July 13, 2005)
$ 7,692.04 Fidelity (as of June 30, 2005)
$17,824.54 TOTAL
Administrator vacation: Next week, July 16 – 24. BOT agreed that Administrator should list BOT members’ names on answering machine. Administrator agreed to email contact list to BOT members. Administrator agreed to give President keys to POA box & bulletin board.
Signors: Administrator asked BOT whether Treasurer should be a signor on our accounts. Reported that in the past they have been Administrator, President and Vice President. BOT agreed that Treasurer does not need to be a signor on accounts since we have an Administrator.
4th of July donations: Water board and ECO Resources each donated $150.

1826 entrance wiring repaired: Wiring that was washed out by flooding has been repaired and relocated uphill. Electrical boxes have been sealed. Gaskets have been replaced. Exposed wiring has been repaired. Expenses shared by all three neighborhoods, to be reconciled in February when annual reconciliation is done. Same electrician installed timer switch on pool light free of charge. Board agreed to give acknowledgement in newsletter.
Repairs made: (1) 1826 entrance split-rail fence on south side repaired by Administrator. (2) 1826 entrance split-rail fence on north side damaged by car not to be repaired at this time. We are collecting payment for damages on a payment plan. Goldenwood would like to propose a plan for enhancing 1826 entrance. (3) Lights at GWW entrance in front of lot 1 mysteriously work. (4) New restroom door handle installed free of charge by locksmith. (5) Restroom door painted by Administrator. (6) New tennis net installed and old tennis net donated.

Repairs needed: Have been unable to find a painter for pavilion. Mark Ruthenbeck agreed to provide name of house painter. Administrator plans to paint black fence supports around pool with rustoleum.

4. Secretary’s Report: BOT agreed to maintain supply of copies of newsletter at mail station for 2 weeks after it is published. President agreed to make copies of newsletter. Administrator has paper available for President’s use.
Landscape committee: Secretary reported that the Landscape committee presented landscape plan for common area at 4th of July picnic. Landscape committee will meet again in September, prepare soil in October, and plant in November. Administrator reported that Landscape committee has received a total of $650 in donations.

5. Treasurer’s Report: No report.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
Bulletin board policy: Administrator presented a draft of policy. Board agreed that policy should include that content is at the discretion of the Administrator. Board modified size and time requirements of policy.

CCR review committee: Covenants, Conditions & Restrictions are due to be re-filed in October 2007. Do we want to re-file them with no changes or is someone willing to head up an effort to review/revise CCRs? Motion was made and seconded to table discussion until next meeting. Motion passed unanimously.
Letter from property owner: Secretary agreed to draft response to letter reviewed at previous meeting.

Deer feeder: Property owners of lot 28 are still using deer feeder three times a day. Board discussed sending letters to any residents who have deer feeders, asking them to voluntarily cease feeding deer, as part of an attempt to keep coyotes out of our neighborhood. Board discussed sending another letter reminding residents of recommendations from Texas Department of Wildlife about discouraging coyotes. Secretary agreed to draft letter.

Pedernales Electric Community Programs: PEC offers free educational programs, which we can schedule and they will send a speaker. BOT agreed to schedule Tree Care Tips seminar for a Saturday morning in September or October.

9. New Business:
Open BOT position: Tom Watson resigned from BOT on May 27, 2005. His term ends November 2006. BOT votes on a successor, POA votes at general membership meeting to fill remainder of term, and that individual serves for one year, until November 2006. BOT agreed to include opening in next newsletter and accept nominations until August 13. Mark Ruthenbeck was nominated for BOT position.

Pool & tennis court combination: Non-residents have been seen using our tennis court. Administrator asked if we should change combination. Board agreed to change combination at beginning of year and send out an annual letter to members in good standing with statements in January. Motion was made and seconded to send out letter in January to members in good standing. Motion passed unanimously. Board suggested that in annual budget letter sent out in February, mention that pool combination has been changed and that members need to be in good standing to receive it.
Broom @ pool: Administrator reported that it was suggested to have a broom out at pool. Board agreed to hang a small broom with dustpan combo under sink at pavilion.

Fence support: Southeast corner of fence at pavilion is not sturdy. The board believes it was not installed properly and so should not have to pay to have supports installed. Also, section next to shower and section next to Pool Rules sign are not sturdy.

Security light: Board asked Administrator to get estimate from electrician on moving security light at pavilion upward.

Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on Sept. 7, 2005.

There being no further business, the meeting was adjourned at 9:00 PM.

Respectfully Submitted: Vanessa Kolar

September 05

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
September 7, 2005
8:00 PM
Pavilion @ 16200 Westview Trail
Austin, TX

A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on September 7, 2005 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 8:08 PM by Vice President, filling in on behalf of President.
Those in attendance:
Rick Bondurant, BOT
Lisa Boyer, BOT
Margaret Paine, BOT
Lee Davis, Property Owner, lots 126 & 127, 16906 Bluestem Court
Mark Ruthenbeck, Property Owner, lot 86, 8101 Forest View Drive
Vanessa Kolar, Administrator

1. Open Forum:
Visiting property owners introduced.

2. Architectural and Protective Committee’s Report:
Next APC meeting: September 21. APC has changed regular meeting schedule to the third Wednesday of each month.

3. Administrator’s Report:
Minutes review: Motion was made and seconded to approve minutes from the July 13, 2005 Board of Trustees meeting. Motion passed unanimously.
Financial summary:
$12,823.32 Operating (as of September 7, 2005)
$ 7,708.65 Fidelity (as of July 31, 2005)
$20,531.97 TOTAL

4. Secretary’s Report: Presented drafts of 2 letters – property owner response letter and no deer feeding policy form letter. Board approved letters.

5. Treasurer’s Report: Budget will be reviewed for approval at next board meeting.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
Bulletin board policy: Administrator presented bulletin board policy. Administrator reported that items are being submitted that are too large to meet size requirement. Board directed Administrator to call property owners who submit items that are too large and request they re-submit them to be no larger than 5 _” x 8 _” and suggest they picture items on website. Board directed Administrator to throw away items that are too large from non-property owners.

Landscape committee: Committee will be having workday to put down black plastic where beds will be. Neighborhood workday will be October 9 or 16 to prepare soil, plant and place rocks. The rest of the plants will be planted in March or April.

CCR review committee: Covenants, Conditions & Restrictions are due to be re-filed in October 2007. They can be re-filed with no changes or a committee can be formed to review/revise CCRs. Motion was made and seconded to solicit participation and to have President appoint a committee to review process of revising CCRs and to make recommendation how to proceed. Motion passed unanimously.

Board agreed to have Secretary put PDF scanned version of CCRs on website.

Pedernales Electric Community Program: Tree Care Tips Seminar scheduled for Saturday, October 15 at 10:00 a.m. at Pavilion. Administrator agreed to bring donuts.

9. New Business:
Open BOT positions: Tom Watson resigned from BOT on May 27, 2005. His term ends November 2006. BOT votes on a successor, POA votes at general membership meeting to fill remainder of term, and that individual serves for one year, until November 2006. Mark Ruthenbeck has been nominated for BOT position. Motion was made and seconded to appoint Mark Ruthenbeck to BOT until general membership votes in November. Motion passed unanimously.
Lisa Boyer’s BOT position will be open in November. Margaret Paine’s BOT position will be up for election in November.

Security light: Estimate obtained from electrician for moving security light at pavilion upward: $175. Motion was made and seconded to have electrician move security light up. Motion passed unanimously.

Lighting at picnic area: Estimate obtained from electrician for picnic area lighting on both sides of sidewalk. All wiring has been abandoned and is in such poor condition that all wiring and lighting would have to be completely replaced. New lighting installation estimate: $6,500. Board agreed not to install new lighting at picnic area. Board agreed that old lighting and wiring should be removed.

Pavilion paint: Painter advised that pavilion rafters have mildew. Painter will clean for about $400 and painting would cost $2,500 since it would have to be done by hand. Board discussed having mildew cleaned by the painter versus by volunteers: ceiling fans need to be protected and would like done prior to landscaping in October. Motion made and seconded to have painter clean mildew. Motion passed unanimously.

Neighborhood watch: Hays County provided neighborhood watch information. Neighbor adjacent to recreation area recently reported vandalism. Board agreed to call for volunteers in newsletter for watch coordinator and block captains.

Community yard sale: Administrator suggested a neighborhood yard sale this fall. Board discussed dates, Administrator and Vice President agreed to check calendars and coordinate.

Meeting minutes: Secretary reported that a property owner has suggested that board meeting minutes include names of board members so that at election time, board members’ opinions be known. The current policy is that board members names are not included in recorded minutes to protect privacy of board members. Board agreed to discuss at next meeting.

Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on November 2. The annual general membership meeting will be November 16 at 8:00 p.m.

There being no further business, the meeting was adjourned at 9:50 PM.

Respectfully Submitted: Vanessa Kolar

November 05

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
November 2, 2005
7:00 PM
Pavilion @ 16200 Westview Trail
Austin, TX
A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on November 2, 2005 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 7:10 PM.

Those in attendance:
Rick Bondurant, BOT
Margaret Paine, BOT
Mark Ruthenbeck, BOT
Dena Seligman, BOT
Vanessa Kolar, Administrator
Eric Russell, property owner

1. Open Forum: No issues presented.

2. Architectural and Protective Committee’s Report:
Next APC meeting: November 16 at 7 p.m.
Lot 13: Administrator reported that APC recommends referring to attorney and that simultaneously a letter has been received from the property owner. BOT reviewed and agreed that APC should send property owner a response letter acknowledging their situation and requesting repairs to be complete within 6 months.

3. Administrator’s Report:
Minutes review: Motion was made and seconded to approve minutes from the September 7, 2005 Board of Trustees meeting. Motion passed unanimously.
Financial summary:
$13,532.65 Operating (as of October 31, 2005)
$ 7,744.78 Fidelity (as of September 30, 2005)
$21,277.43 TOTAL
Pavilion security light: Moved for $150 (instead of $175).
Pavilion washed: Mildew removed for $450 (instead of $400).
Pedernales Electric Community Program: Tree Care Tips Seminar held on October 15.
Community yard sale: Held on October 22.

4. Secretary’s Report:
Correspondence: Received response from property owner to letter she had written, which requires no further response.
PEC Information: Secretary will put PEC information on website.
Landscape Committee: Held their first two work weekends and had about 20 volunteers. Have spent $1,481.59 out of the $1,500 available.

5. Treasurer’s Report: Budget was reviewed. Motion was made and seconded to accept 2006 budget as amended. Motion passed unanimously.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
CCR review committee: Board agreed to solicit participation at the general membership meeting for a committee to review process of revising Covenants, Conditions & Restrictions. They can be re-filed with no changes in October 2007 or a committee can be formed to review/revise CCRs. Mark Ruthenbeck agreed to be on committee.

Neighborhood watch: Board agreed to solicit participation at the general membership meeting for Neighborhood watch coordinators and block captains.9. New Business:

Recreation Area Improvement Loan: Administrator asked if we can pay off loan one month early so that it can be completed in 2005 to simplify taxes (for 2006). Motion was made and seconded to pay off loan in 2005. Motion passed unanimously.

Nominations for open BOT positions: Mark Ruthenbeck and Margaret Paine have been nominated for the two available two year terms. One board position is available with one year remaining in the term.

Meeting minutes: Secretary reported that a property owner has suggested that board meeting minutes include names of board members so that at election time, board members’ opinions be known. The current policy is that board members names are not included in recorded minutes to protect privacy of board members. Board discussed and motion was made and seconded to include board members’ names and/or positions in meeting minutes. Note that property owners' names will remain anonymous with reference to lot number only. Motion passed unanimously.

1826 entry maintenance: Goldenwood is interested in having the 1826 entrance mowed perhaps quarterly. Administrator reported that we’re in the process of getting an estimate from TruGreen LandCare. Motion was made and seconded to also get an estimate from the individual who does mowing that Administrator knows of. Motion passed unanimously.

Next Board of Trustees Meeting: The annual general membership meeting will be November 16 at 8:00 p.m. The next regular Board of Trustees meeting will be held on January 4.

There being no further business, the meeting was adjourned at 8:54 PM.

Respectfully Submitted: Vanessa Kolar

POA Annual Membership Meeting, November 05