July 2004

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
July 7, 2004
7:00 PM
16200 Westview Trail (Pavilion)
Austin, TX

A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on July 7, 2004 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 7:04 PM.
Those in attendance:
Delbert Bassett, BOT
Lisa Boyer, BOT
Margaret Paine, BOT
Dena Seligman, BOT
Tom Watson, BOT
Vanessa Kolar, Administrator
John Anderson, Property Owner, lot 156 / 17000 Whitetail Run

1. Open Forum:
Fireworks: A property owner expressed concern about fireworks that landed on car and roof on 4th of July. Property owner suggested that BOT or a committee police neighborhood on 4th of July and suggested fining offenders. Property owner did not know who/what lot the fireworks came from.John Anderson left the meeting.

2. Architectural and Protective Committee’s Report:
New APC member: Eric Russell is stepping up from sub-committee to APC member to take Al Vargo’s place.

3. Administrator’s Report:
Minutes review: Minutes from the May 5, 2004 Board of Trustees meeting were reviewed and approved.
Financial summary:
$12,881.40 Operating (as of July 7, 2004)
$ 4,511.82 Fidelity (as of May 31, 2004)
$17,393.22 TOTAL
Excess money in operating account will be transferred to fidelity account.

Administrator’s 1 year anniversary!

Pool light repair: Vanessa agreed to follow up with Ron McGuire.

4. Secretary’s Report: Received positive feedback on website.

5. Treasurer’s Report: No report.

6. Vice President’s Report: Took pictures of the 4th of July parade for newsletter/website.

7. President’s Report: No report.

8. Old Business:
Landscape Committee: No volunteers yet. Two board members expressed interest. Board agreed to put another call for volunteers in newsletter.

Rainwater Harvesting Seminar: July 17 at the Wildflower Center 9 AM – 12:30 PM; $30 members & $35 non-members.

Minutes of meetings: A property owner has requested minutes of BOT and APC meetings. Can any property owner who requests minutes receive them? After discussion, board agreed that minutes should be summarized and names should be left out as much as possible. Motion was made and seconded to (1) allow condensed minutes of BOT and APC meetings be given to any property owner who requests them, and to (2) review minutes from this meeting in condensed format and, at next BOT meeting, consider putting approved BOT meeting minutes (without APC section) on website. Motion passed unanimously.

Coyotes: A board member has contacted trapper and obtained permission of property owners on both sides of the fence to set snare traps along fence along John Lloyd property (except one that doesn’t want traps on their section of fence). Motion was made and seconded to ask trapper to set snare traps along fence. Motion passed unanimously. It was suggested to post notice that snare traps will be set.

Wildlife education seminar: A board member is organizing a seminar with a biologist to be held in September at Friendship Baptist Church for Goldenwood West, Goldenwood, and Radiance residents to educate people on the problems developing with attracting wildlife with pets and food, increasing deer population, and coyotes becoming acclimated to humans so not frightened. Board supports setting up seminar.

9. New Business:
New APC member: Motion was made and seconded to appoint Eric Russell as an APC member. Motion passed unanimously.

Policy letters: Motion was made and seconded to approve the two policy letters submitted by APC. Motion passed unanimously.

Complaint letter: Letter to board from a property owner with a complaint about another property that is currently being handled by APC, requesting written response. Board agreed to send a letter addressing this specific property that procedures are being followed.

Fireworks: After discussion, board agreed that fines are not reasonable because we would not go to court to enforce payment of fines and there is no way to determine a fair fining structure. Board agreed that to get help policing the neighborhood on a holiday would be difficult. Board agreed that to enforce the no fireworks covenant, violation letters can be sent in response to complaints on specific properties.

Theft: A board member reported that a resident had items stolen from outside their home. Board agreed to encourage neighbors to watch each other’s property in the newsletter.

Speed bumps: A board member received an inquiry about putting speed bumps in our subdivision. Board discussed that they have looked into it before and county will not put them in.There being no further business, the meeting was adjourned at 9:00 PM.

Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on September 1, 2004.

September 2004

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
September 1, 2004
7:00 PM
16200 Westview Trail (Pavilion)
Austin, TX

A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on September 1, 2004 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 7:10 PM.
Those in attendance:
Delbert Bassett, BOT
Margaret Paine, BOT
Dena Seligman, BOT
Vanessa Kolar, Administrator
Dennis & Vicky Strong, 16108 Crystal Hill Drive

1. Open Forum:
Neighbors of GWW asked if they could use recreation area parking lot for their son’s wedding on October 24, 2004 and offered to pay for its use. Board agreed that they could use the parking lot and grassy area behind mail boxes. Board said that they do not need to pay but that they do need to provide a statement in writing that they agree to pay for any damages. Neighbors asked if it is possible for them to join association, mainly for use of the tennis court. Board said that they are restricted from allowing non-property owners to “buy in” to tennis court, etc.

2. Architectural and Protective Committee’s Report: The next APC meeting is September 14, 2004.

3. Administrator’s Report:
Minutes review: Minutes from the July 7, 2004 Board of Trustees meeting were reviewed and approved.
Financial summary:
$ 9,271.88 Operating (as of August 31, 2004)
$10,518.25 Fidelity (as of August 31, 2004)
$19,790.13 TOTAL
Interest-bearing checking account: Administrator reported that Bank of America has an interest-bearing checking account that requires a minimum balance of $3,500, otherwise charges $14 monthly fee. It allows first 100 deposits free per month and after 100 items $.40 per item. We have 171 lots (71 X $.40 = $28.40), but usually have around 100 deposits per month because of multiple lots and quarterly & annual payors. Interest earned right now is .4% ($40 on $10,000). We can use existing checks with new type of account (account number stays the same). Administrator will report back answers to Board’s questions before decision is made: Is interest earned per month or annually? Does current account have a minimum balance?
Wizard Academy: Administrator reported that Dripping Springs Planning & Zoning Commission approved site development permit and so will recommend approval to City Council on September 14 at 7:00 PM. There will be a presentation, public hearing, and city engineer report.
Emerald Meadow: Administrator reported receiving a call from a realtor informing us that someone has made an offer on the “back” 19 acres of the meadow. It has been surveyed and would limit the remaining 10 acres to no more than one lot. The potential buyer is a young family that intends to build a home and is aware of restrictions from 1990 settlement agreement.
Lot 85 / 8009 Forest View Drive: Administrator reported that violations have been corrected. POA has incurred $838.74 since 9/18/03, $736.74 in legal fees and $102 in administrative costs. Property owner says that POA violated our contract by taking legal action prior to engaging in no less than a 3 hour mediation (in paragraph 18 of the 1997 agreement). Board discussed whether this is considered a future violation or an outstanding issue (from 1997). The 1997 agreement states in paragraph 12 “Defendants shall complete the construction of the new shed and the adjacent privacy fence no later than July 15, 1997.” Although this issue has been handled in 2003 & 2004 as a new/future violation, the Board agreed that it is actually an outstanding issue and the 3 hours of mediation would apply. Motion was made and seconded that POA does not press for legal and administrative fees. Motion passed unanimously.
Pool safety inspection: Administrator reported that while getting estimates for pool re-plastering, found out that Texas Department of Health regulations for public swimming pools are changing effective 9/1/04. GWW pool is considered a class C public pool. The state enforces the standards but does not have the manpower to inspect every pool, so some counties have agreed and have the authority to enforce the standards but due to lack of manpower, inspections are usually done on a complaint basis. Administrator provided a copy of TDH standards. Board discussed specific items that need to be added or improved. Board agreed to make improvements when pool is re-plastered.

Pool light repair: Ron McGuire suggested cutting into the new concrete to make existing hole a larger triangular hole. Locating and connecting pool light wiring is included in one of the bids for pool improvements.

4. Secretary’s Report: Received another business sponsor for website.
Landcape committee: Volunteers are Beth Blanchard, Karen Hayward, Tom Watson, Mindy Russell, Vicky Sherrill, Margaret Paine, and Dena Seligman. Secretary will contact each volunteer to schedule a meeting.

5. Treasurer’s Report: No report.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
Minutes of meetings: Motion was made and seconded to post approved BOT meeting minutes in condensed format without APC section on website. Motion passed unanimously. Administrator agreed to email minutes once they have been approved, after removing APC section, to Secretary.
Wildlife education seminar: To be planned for GWW, GW, and Radiance in September or October.

9. New Business:
2005 budget: Administrator distributed projected expenses for 2004. Board will review and propose preliminary budget figures to discuss and approve at November board meeting.
Pool re-plastering: Administrator reported that it is recommended not to go another swim season before re-plastering because foundational gunnite material will crack if it is exposed because too much plaster is gone. Highly recommended not to paint plaster, dyed plaster will fade, plain plaster will last 5 – 6 years, quartz will last at least 15 years. Received one estimate of $6,550. Board would like more information, samples, and another bid. A board member suggested asking Radiance if they have ever had their pool re-plastered and, if so, by whom.
Split-rail fence at GWW entrance: Estimate of $6,328 for entire 904 feet. Board discussed that large 498 foot section was replaced 5 years ago so would consider replacing other 406 feet next year. Board agreed to have fallen rails in large section repaired right away.
Modular homes: Board discussed that modular homes are a type of mobile homes and therefore not allowed within our subdivision. Motion was made and seconded that modular homes not be allowed. Motion passed unanimously.
Pavilion reservation requirements: Question raised whether requirements to reserve pavilion should be more strict. Board will consider items to add to Recreation Area Group Use Request form.

Neighborhood traffic: A board member received a complaint from a property owner about reckless driving in the neighborhood. Board discussed that this type of complaint should be made to the sheriff, as this one was.
Security light at pavilion: A board member expressed concern for the neighbors of the pavilion who receive light pollution from the security light. Board discussed possibility of adding a metal shield on neighbors’ side of light. A board member agreed to look into it.
Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on November 3, 2004.
Annual General Membership Meeting: Board agreed to announce in statements that the meeting will be held on Saturday, November 13, 2004 at 2:00 PM at the Pavilion.

There being no further business, the meeting was adjourned at 8:21 PM.

November 2004

Goldenwood West Property Owners’ Association
Board Of Trustees Meeting
November 3, 2004
7:00 PM
16200 Westview Trail (Pavilion)
Austin, TX

A Board Of Trustees’ meeting of the Goldenwood West Property Owners’ Association was held on November 3, 2004 at the Pavilion at 16200 Westview Trail. The meeting was called to order at 7:10 PM.
Those in attendance:
Delbert Bassett, BOT
Lisa Boyer, BOT
Margaret Paine, BOT
Dena Seligman, BOT
Tom Watson, BOT
Vanessa Kolar, Administrator
Rick Bondurant, Property Owner

1. Open Forum:
Property Owner introduced himself and stated that he is interested in running for election to the BOT.

2. Architectural and Protective Committee’s Report:
Next APC meeting: November 16, 2004.
Holiday Yard Recognition: The APC will select a yard to recognize for holiday yard décor at its December 21 meeting. Administrator asked Secretary to announce in newsletter.

3. Administrator’s Report:
Minutes review: Minutes from the September 1, 2004 Board of Trustees meeting were reviewed and a motion was made to strike a paragraph. Motion was seconded and passed. A motion was made to accept minutes as revised. Motion was seconded and passed.
Financial summary:
$12,237.96 Operating (as of October 31, 2004)
$10,528.31 Fidelity (as of September 30, 2004)
$22,766.27 TOTAL
Interest-bearing checking account: Administrator reported that Bank of America has an interest-bearing checking account that earns .1% annual interest ($10 on $10,000 per year). It requires a minimum balance of $3,500, otherwise charges $14 monthly fee. It allows first 100 deposits free per month and after 100 items $.40 per item. We have 171 lots and usually have around 100 deposits per month due to multiple lots and quarterly & annual payors. Our current bank account has a minimum balance of $5,000, otherwise charges $15 monthly fee. BOT agreed that interest-bearing account does not have a significant enough benefit to make a change.
Ruts in grass: Administrator reported that ruts in grass behind mail station have been filled with soil andthat the neighbor will spread grass seed once there is no rain in the forecast. Administrator reported that neighbor is very willing to make any necessary repairs. Administrator asked a BOT member to check sprinklers once things dry out.
GWW entry damage: Administrator reported that property owners responsible for damage to front fence responded to collection letter and would like dispute resolution process. A BOT member suggested discussing under New Business.
Garbage service: Administrator asked BOT if they would like to encourage residents to use Wednesday service on information page on newsletter and website in order to reduce garbage truck traffic on our roads. A lower rate was negotiated with the Wednesday service company last year when many residents switched in order to reduce garbage truck traffic on our roads since road repair costs us money. BOT discussed whether promoting one business was fair and decided to list the services provided by the two companies: trash collection and/or recycling. BOT asked Secretary to include an article on the subject in the newsletter.

4. Secretary’s Report: Secretary reported receiving one blank nomination form.

5. Treasurer’s Report: 2005 budget will be reviewed under New Business.

6. Vice President’s Report: No report.

7. President’s Report: No report.

8. Old Business:
Wildlife education seminar: BOT member reported that the biologist was not available in September but that he will continue working on setting up a seminar for our community.
Landscape committee report: Committee met two weeks ago and would like guidance from the board re: scope of plan they desire, including how much money can be invested in the plan. Committee developed a goal statement so they know when they have achieved their task: The goal of the Landscape Committee will be to develop a long-term plan for the beautification and improvement of the common area with an emphasis on conservation of water and expense. A BOT member suggested putting together a wish list once a plan is developed and ask residents for donations. BOT does not know how much they will be able to spend on landscaping each year but they don’t want the budget to restrict the plan. The committee will begin with a budget that the POA can afford for 2005 and then the committee needs to come back with requests for future years. Committee asked the BOT how much community input to ask for on plan. BOT agreed that committee membership was open to neighborhood and that meetings are open and that as long as scope of plan remains vegetative, committee has authority to develop plan.
Pool re-plastering: Administrator reported contacting Radiance for a referral. Radiance has re-plastered their pool but it was so long ago they don’t remember by whom. Radiance referred us to a pool service company who provided good information. It is recommended to re-plaster our pool before next swim season. Options are: plaster (cement-based with marble – very durable) $5,890, quartz (quartz aggregate instead of marble – very durable) $6,550, or fiberglass (sprayed fiberglass – 15 year warranty) $4,000 - $6,000 (less chemical costs because no algae). Appearance of plaster is white, quartz is speckled aggregate, fiberglass is white. BOT asked when lean against fiberglass if it feels prickly. BOT asked for references for pool companies and how long process takes. Administrator agreed to find out if sandblasting adds additional cost and if there is additional preparation that needs to be done.
Split-rail fence at GWW entrance: Administrator reported estimate of $6,328 for replacing entire 904 feet. Long 498 foot section was replaced 5 years ago. BOT agreed we cannot afford to replace the other 406 feet next year. A property owner has agreed to repair fallen rails for a limited time if we have a plan to replace entire fence. BOT agreed to continue to ask for volunteers to make repairs and/or pay to have individual rails or posts repaired, as necessary.
Security light at pavilion: Neighbors of the pavilion receive light pollution from the security light. Board member will look into possibility of adding a metal shield on neighbors’ side of light.

9. New Business:
2005 Budget: BOT reviewed 2004 projected expenses and proposed budget. Rick Bondurant left meeting. A motion was made to amend four line items as discussed on proposed budget and approve budget. Motion was seconded and passed.
Board of Trustees Nominations: Dena Seligman’s, Tom Watson’s, and Delbert Bassett’s positions up for election at annual general membership meeting. Dena and Tom are running for re-election. A BOT member nominated Rick Bondurant for BOT. Proxies will be mailed out with statements tomorrow.
Hays County mowing: A property owner asked if Hays County mows along Westview Trail like they do along Crystal Hill Drive. Administrator reported getting a vague answer from the county. BOT agreed that to their knowledge the county does mow along Westview Trail.
GWW entry damage: A BOT member suggested responding with a letter. Administrator reviewed dates of communications with property owner. A motion was made to pass copies of communication to the attorney. Motion withdrawn since matter is not worth legal fees. The BOT agreed to have Administrator call the property owner and ask if they are willing to meet with two board members in order to come to an agreement.

Annual General Membership Meeting: To be held on Saturday, Nov. 13, 2004 at 2:00 PM at the Pavilion.

Next Board of Trustees Meeting: The next regular Board of Trustees meeting will be held on Jan. 5, 2005.

There being no further business, the meeting was adjourned at 9:00 PM.

POA Annual Membership meeting, November 2004

Goldenwood West Property Owners Association
General Membership Meeting
November 13, 2004
2:00 PM
Goldenwood West Pavilion @ Recreation Area
Austin, TX

The General Membership meeting of the Goldenwood West Property Owners Association was held on Saturday, November 13, 2004, at the pavilion at the recreation area within Goldenwood West, and was called to order at 2:03 PM.
Dena Seligman acted in her capacity as President.
The minutes of the November 19, 2003 General Membership meeting and the minutes of the November 22, 2003 Special General Membership meeting were read and approved.

1. Administrator’s Report:
Administrator gave the following financial report:
Operating account: $12,779.93 (as of November 13, 2004)
Investment account: $10,536.01 (as of October 31, 2004)
of which $38.58 was interest earned this year.
TOTAL $23,315.94
Administrator reported a loan balance of $4,443.46.

2. President’s Report:
Tom Watson is arranging coyote education for neighborhood
Margaret Paine has published newsletter this year
APC is running smoothly
Neighborhood has enjoyed pavilion this past summer
Landscape committee working on a plan for recreation area
Re-plastering pool this winter
Wait to replace split-rail fence as long as possible

3. Old Business:
Thanks to Tom Watson for his work on water board.

4. New Business:
Tire tracks: in grass behind mail station will be filled and seeded.
Nominations for the Board of Trustees: Dena Seligman, Rick Bondurant, and Tom Watson were nominated for the Board of Trustees. The President stated that the election can not be held at this meeting because there is not a quorum present. The special meeting date was set for Monday, November 15, 2004 at 7:00 PM.
Thanks: to Delbert Bassett for his ten years of service on the Board of Trustees.There being no further business, the meeting was adjourned at 2:35 PM.

Respectfully submitted by
Vanessa Kolar, Administrator Date

Approved
Dena Seligman, President

POA Special meeting, November 2004

Goldenwood West Property Owners Association
Special Membership Meeting
November 15, 2004
7:00 PM
Goldenwood West Pavilion @ Recreation Area
Austin, TXThe Special Membership meeting of the Goldenwood West Property Owners Association was held on Monday, November 15, 2004, at the pavilion at the recreation area within Goldenwood West, and was called to order at 7:04 PM.
Dena Seligman acted in her capacity as President.
The President stated that the purpose of this meeting is to vote for the three open Board of Trustees positions. There were three nominations made at the General Membership meeting held on Saturday, November 13, 2004. The candidates nominated were Dena Seligman, Rick Bondurant, and Tom Watson.
The votes were cast by secret ballot. The Vice President, being the only BOT member present not on the ballot, and the Administrator tabulated the votes. The three BOT positions will be filled by Dena Seligman, Rick Bondurant, and Tom Watson.
There being no further business, the meeting was adjourned at 7:08 PM.

Respectfully submitted by
Vanessa Kolar, Administrator Date

Approved
Dena Seligman, President